JLV Construction
  • New Orleans, LA, USA
  • DOE
  • Hourly
  • Full Time

Office Manager

JLV Construction


About us:

JLV CONSTRUCTION LLC. Building dreams one house at a time.

JLV construction opened its doors in 2009 as a two-man operation trying to help rebuild New Orleans after Hurricane Katrina. We saw and felt the suffering of many homeowners as well as their frustration with bad contractors that were taking advantage of people. We decided to create a different company focus with high quality products, outstanding customer service, developing a talented group of people through continued training and education. Our team of talented craftspeople create dream homes that families can enjoy and fill with a lifetime of memories. Since we opened we have grown to more than 25 full time employees and several sub-contractors employing more than 125 people.

Currently we are looking for a office manager who can help us continue this legacy and expand our capacity to keep helping families build homes that can stand the test of time.

If you are looking for an opportunity to work in a company that has a meaningful purpose, cares about our customers; then please apply. You will be given the opportunity to use and develop your talents and skills as well as be encouraged to express ideas regarding continual improvement of company practices; helping our company reach long term goals.

Responsibilities


  • Work with subcontractors to ensure paperwork is in order including contracts, CCB status checks, insurance certificates, and lien releases
  • Track and process invoices for subcontractors and material providers; review invoices and change order requests against contract documents; code invoices to expense categories
Maintain draw spreadsheets; prepare monthly draws to construction lender
  • Create and maintain a log to track homebuyer material selections (ie. flooring, countertop
material...), upgrades, and change orders
  • Enter expense data into QuickBooks and compare actual vs. budgeted project costs
  • Set up new employees; collect and summarize timesheets; coordinate with payroll company
  • Assist with selection, research, bidding and ordering of construction materials
  • Assist with the preparation of bid packages, sending out RFP's, and evaluating
subcontractor bids
  • Prepare and update a phone/contact list for subcontractors and material suppliers
  • Answer phones; copy, scan, fax and file documents; greet and direct visitors;
  • Maintain professional appearance and cleanliness of the construction office trailer
  • Keep office stocked with office supplies (ie. paper, toner, furniture...)
  • Post required items at the jobsite (ie. minimum wage flyer, CCB #, first aid kit, fire extinguisher...)
  • Run occasional errands for office supplies, material pick-ups... 



Requirements:


  • Proficient in Microsoft Word, Excel and Outlook, with fast, accurate computer skills
  • 2+ years construction office experience
  • Apple/MAC a bonus
  • Co-Construct/ Builder Trend a bonus
  • Strong verbal and written communication skills (spelling/grammar must be accurate)
  • Excellent organizational skills
  • Must be able to effectively multi-tasking, prioritize, and be a self-starter
  • Familiarity with setting up and managing Drop Box and other cloud based file systems
  • Detail oriented
  • Bilingual a plus (Spanish)
  • Administrative experience in the field of Construction is required


Administrative Responsibilities Include:

  • Order materials and schedule deliveries for the various ongoing jobsites
  • External Payroll processing on a bi-weekly basis
  • Quickbooks data entry and organize and assist in A/P and A/R
  • Establish and maintain job contract files
  • Prepare monthly Workman's Compensation Reports
  • Prepare and Update Safety Programs
  • Responsible for general clerical tasks including filing, copying, and mail sorting
  • Administrative help to owners
  • Processing Insurance Certificates & related work, lien releases
  • Answer and direct incoming calls
JLV Construction
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